Hamilton Gardens Arts Festival

We are doing a project on Hamilton Gardens Arts Festival – Zero Waste Project and I’ve given the information about it below.

Objectives

• Zero waste plan for HGAF for the next three years (review and update current plan)
• Cost benefit analysis of outsourcing or purchasing zero waste consumables (cutlery, container, serviettes, cups etc.)
• Price list of consumables needed for HGAF
• A position description/ guidelines for zero waste hero’s (team leader and volunteer)
• Training and resources for zero waste hero staff (brochures, training workshop)
• Marketing for zero waste art festival (social media campaigns etc.)

Roles and Tasks

Marketing and Sponsorship

–Work with HGAF marketing team

• Facebook, Instagram, twitter posts
• Promote the zero waste movement
• Encourage people to bring there own bags, containers etc. (check with consumables liaison about weather food trucks are on board)
• Encourage people to take home their waste etc.
• Branded reusable
• Create recycling signs etc.
• Possibly organizing zero waste certification signs for truck vendors?

• Scout for sponsorship, partnerships or donation towards zero waste at HGAF
• Work with marketing to create posters for any sponsors
• Think about alternative services for dishes and waste management (eg. Mug library/ loaning out plates and such) *connect with consumables liaison, may be able to use onsite kitchen to clean cups etc.
• Go eco (talk about free stuff or resources)

Waste management Liaison

• Para Kura in Raglan (supplies for waste disposal, compostable bin liners, blue recycling bins etc.)*Also check about renting gloves
• Hamilton Gardens and city council (review their waste management plans)
• Talk to Uni about using there composting machine
• Talk to Hamilton city council about bin collections for the festival (and hiring bins (especially food scrap bins)
• Sourcing also recycling, general rubbish and glass bins (could be multiple for different coloured bins
• Check about what can be disposed by the Hamilton gardens
• Talk to Matua X (contact details to come)
• Hamilton city council/Envirowaste (supply bins/collection)

Consumables liaison

• Research other zero waste organizations
• Sourcing consumables (cost benefit analysis of outsourcing and purchasing)
• Liaising with Food trucks
• Finding alternatives to no recyclables or compostable (try to avoid glass where possible)
• Organising possible sales of reusable cups, containers, cutlery etc. (possibly branded) *merchandising
• Also think about possible silver services in the future (confer with waste management liaison) *may be able to use kitchen on site to clean plates, mugs etc.
• Talk to vendors about giving a discount for using your own cup etc. (same price as it is for disposables)
• Branded reusable
• Get cutlery and bowls from Salvation Army then re donate

Project management

• Review and update current waste management plan
• Review reports from previous HGAF
• Create a covid plan (make sure we are up to code and how to implement procedures incase of further covid restrictions)
• Posters/brochures for how to keep safe using your own cups etc.
• Consult about zero waste hero volunteers (role description, training, management)
• Health and safety/up to code with current NZ guidelines (gloves etc.) *check with waste management liaison
• Set up of zero waste stations
• Discus the role of Audience Experience Coordinator (AEC)* one person to oversee the zero waste project prior, during and after HGAF (take turns across the course of the festival to be the main go to on site to oversee zero waste project etc.)

Zero waste onsite stations

The Hub

• Open from 5 – 10pm
• 2 – 3 zero hero volunteers (1 station)
• 1 rover (to drift around ask questions

Rhodo lawn

• 2 – 3 stations
• 4 – 6 zero hero volunteers (2 per station)

Festival dates

• 20^th – 28^th February 2021
• Sat 20^th and Sun 21^st (all day)
• Mon 22^nd – Fri 26^th (5 – 10pm)
• Sat 27^th and Sun 28^th (all day)

• On the festival dates we will need to take shifts at the festival to oversee the Zero waste project
• We also must collate all our research and solution into a final presentation to present to the HGAF team

So you task is to do the following

• A list and pricing of zero waste audience consumables which could be marketed at the festival.

• Create a cost benefit analysis document.

*Weigh up purchasing and outsourcing of consumables (whats more cost effective and what makes less waste)

Source all consumables needed for the festival (including but not limited to, plates, cups, cutlery etc.)