Before you begin this assignment, be sure you have read the “GG Freightways Case Study,” as well as all materials in the course to date. You will also need to review any feedback you received on your IT Strategic Plan #2 assignment.
This assignment gives you the opportunity to demonstrate your ability to apply the course concepts to address the organizational changes needed to evolve the information technology (IT) department into a true CIO organization to support the GG Freightways (GGFRT). This assignment specifically addresses the following course outcome to enable you to:
For this assignment, you will assume the role of the Chief Information Officer (CIO) at GGFRT (i.e., you are Lance). Since you are GGFRT’s first CIO, the Chief Financial Officer (CFO) has asked you for a plan for the organizational changes you need to make. One of the first things you realize is that the organization that exists is just an ‘IT Department’ and you know that what GGFRT needs and has hired you to create an organization that fulfills the broad responsibilities of a Chief Information Officer. You know that your proposal needs to be convincing to the CFO in order for you to get the resources you need.
You will develop a memorandum addressed to the CFO that explains how you want to change your IT Department into a CIO organization and why. Your memo will address each of the topics listed below, and should be written so that it flows well from one section to the next. In addition to the course materials, at least one external resource (resource other than those provided in the class) must be used. Two or more cited references will earn top credit. Use a separate References page to list just the references you have cited. Remember to use the APA formatting rules and correctly cite and reference your sources with APA format. Use the Grading Rubric to be sure you have covered everything.
Please include the following in your memorandum, ensuring that each section flows well to the next, and that the overall memo creates a compelling justification for your new organizational structure.
Please use the following table, copying/pasting it into your assignment (add lines if needed):
Please use the following table, copying/pasting it into your assignment (add lines if needed):
Please use the following table, copying/pasting it into your assignment (add lines if needed):
The “right” and “wrong” answers have to do with whether or not you correctly incorporated the course concepts and vocabulary from the course materials and addressed all parts of the assignment. The organizational structure you propose is not as important as that it makes sense in light of the course content and the Case Study. Use the Rubric below to be sure you have covered all aspects of the assignment.
Far Above Standards
Above Standards
Meets Standards
Below Standards
Well Below Standards
Possible Points
Introduction and purpose of the memo are clear and concise and set the stage for the remainder of the memo; are clearly tied to the Case Study; and demonstrate understanding of course concepts, analysis and critical thinking.
Introduction and purpose of the memo are clear and concise, set the stage for the remainder of the memo, and are tied to the Case Study.
Introduction and purpose provide explanation of why the memo is being written.
Introduction and purpose may not be as clear, concise, or set the stage for the remainder of the memo.
Introduction and purpose are not provided, and/or are not appropriate to the Case Study or provide too little information.
CIO leadership philosophy and management style are well defined with reference used to support explanation, explicitly tied to the priorities and/or issues in the Case Study and lay the foundation for the organizational structure proposed in the memo.
CIO leadership philosophy and management style are well defined, are tied to the priorities and/or issues in the Case Study and lay the foundation for the organizational structure proposed in the memo.
CIO leadership philosophy and management style are discussed and are tied to the Case Study.
CIO leadership philosophy and management style may be partially defined and/or partially tied to the priorities and/or issues in the Case Study.
Leadership philosophy and management style are not included, are clearly not tied to the Case Study, and/or provide too little information.
This section includes an effective and well-written introductory paragraph that is applicable to the Case Study and the table that follows. Three (3) internal IT strategies are presented, fully described, and a full and convincing explanation given as to how each will improve the organization’s effectiveness; IT strategies are very appropriate for the Case Study. There is one (1) identified strategy for each of: people, process, and technology; demonstrates strong understanding of course vocabulary and concepts, analysis, and critical thinking.
This section includes an appropriate introductory paragraph that is applicable to the Case Study and the table that follows. Three (3) internal IT strategies are presented, fully described, and a full and a good explanation given as to how each will improve the organization’s effectiveness; IT strategies are appropriate for the Case Study. There is one (1) identified strategy for each of: people, process, and technology; demonstrates understanding of course vocabulary and concepts.
This section includes an introductory paragraph that applies to the Case Study. Three (3) internal IT strategies are presented, described and an explanation given as to how each will improve the organization’s effectiveness; IT strategies are appropriate for the Case Study. There is one (1) identified strategy for each of: people, process, and technology.
Fewer than three (3) internal IT strategies are presented; descriptions and explanations are partially complete or accurate; the table lacks an introduction; strategies are not appropriate for the Case Study; and/or do not cover people, process, and technology.
Internal IT Strategies are not included and/or are not tied to the Case Study; the table lacks an introduction and/or provides too little information.
A well-written introduction to this section is followed by an organizational chart that includes all of the current positions and groups of the IT staff and is highly relevant to the Case Study. Organizational chart is very professionally presented, uses a logical and easily understandable structure, and spelling is correct.
An appropriate introduction to this section is followed by an organizational chart that includes all of the current positions and groups of the IT staff and is relevant to the Case Study; organizational chart is professionally presented, uses a logical structure, and spelling is correct.
An introduction to this section is followed by an organizational chart that includes all of the current positions and groups of the IT staff and is relevant to the Case Study; organizational chart uses a logical structure, with very few spelling errors.
The introduction is somewhat applicable or missing; the organizational chart does not include all current positions and groups of the IT staff; chart is not relevant to the Case Study; chart does not use a logical structure and/or contains several spelling errors.
Current IT Department organization chart is not included or is extremely poorly presented, contains many spelling errors, and/or does not convey the information.
Detailed explanation of the goals & responsibilities of an IT Department and CIO Organization are clearly noted as well as the differences them are well written and complete with reference used to support explanation; discussion is tied to previous sections and case study information with good transition; demonstrates thorough understanding of course vocabulary and concepts, analysis, and critical thinking.
Explanation of the goals & responsibilities of an IT Department and CIO Organization as well as the differences between them are complete, well written and complete, and demonstrate a good understanding of course vocabulary and concepts, analysis and critical thinking. A smooth transition ties this section to previous sections including integration of case study information.
An explanation of the goals & responsibilities of an IT Department and CIO Organization as well as the differences between them are provided. Transition from previous sections is provided. Some discussion of case study information was provided.
Explanation of the goals & responsibilities of an IT Department and CIO Organization as well as the differences between them may not be accurate or complete; transition may be missing or ineffective. Minimal to no discussion of case study information was provided.
Explanation of the goals and responsibilities of an IT Department and CIO Organization as well as the differences between an IT them are not included or extremely minimal in content or accuracy; little effort shown.
Three (3) key services are listed and fully explained in detail, including new services; elimination of functions or positions no longer needed are convincingly explained; services are highly appropriate to the IT Strategies provided above and are applicable to the Case Study; relationship to the IT strategy is thoroughly discussed; demonstrates strong understanding of course vocabulary and concepts, analysis, and critical thinking.
Three (3) key services are listed and fully explained, including new services; elimination of functions or positions no longer needed are explained well; services are appropriate to the IT Strategies provided above and are applicable to the Case Study; relationship to the IT strategy is clearly discussed; demonstrates understanding of course vocabulary and concepts, analysis, and critical thinking.
Three (3) key services are listed and explained, including new services; eliminated services are explained. All services are appropriate to IT Strategies above; relationship to the IT strategy is discussed.
Fewer than three (3) key services are listed or explained and/or explanations are incomplete and/or eliminated functions are not explained and/or services are not appropriate to IT Strategies above and/or may not be applicable to the Case Study.
Key Services are not included, or are too few and incompletely explained, and/or are not at all appropriate to the IT Strategies above and/or the Case Study.
Explanation of organizational changes is complete, well justified and explicitly tied to the Case Study. The chart of the new organization clearly includes the key services listed above and is professionally presented using a logical and easily understandable structure, with correct spelling.
Explanation of organizational changes is complete and tied to the Case Study. The chart of the new organization clearly includes the key services listed above and is professionally presented using a logical structure, with correct spelling.
Explanation of organizational changes is provided with rationale for each. Chart of new organization includes all key services listed above and uses a logical structure, with very few spelling errors.
Explanation of organizational changes is inadequate or incomplete and/or partially justified; chart of new organization chart does not include all key services listed above and/or chart does not use a logical structure and/or contains several spelling errors.
Explanation of organizational changes is missing or incomplete; chart of new organization is not included or is extremely poorly presented, contains many spelling errors, and/or does not convey the information.
Three (3) key milestones (tasks or events) are listed, fully described, and have reasonable target dates and are presented in chronological order; more than one issue or concern is provided for each. Milestones are relevant to the changes that need to be made, as discussed in the memo, are clearly tied to the Case Study, and demonstrate understanding of course vocabulary and concepts and critical thinking.
Three (3) key milestones (tasks or events) are listed, fully described, and have reasonable target dates and are presented in chronological order; more than one issue or concern is provided for some milestones. Milestones are relevant to the changes that need to be made, as discussed in the memo, and are relevant to the Case Study.
Three (3) key milestones (tasks or events) associated with accomplishing the organizational changes are listed, briefly described, and show a target completion date and are listed in chronological order. For each milestone, at least one issue or concern is presented.
Fewer than three (3) key milestones (tasks or events) are listed and described; target dates are missing or are not reasonable or not presented in chronological order; t least one issue or concern is not provided for each and/or milestones are not relevant to the changes that need to be made or to the Case Study.
Key Milestones, descriptions, target dates, and/or issues and concerns are missing or incomplete.
The closing section of the memo is appropriate, relevant, effective, and meaningful.
The closing section of the memo is appropriate and relevant.
The closing section of the memo is relevant.
The closing section of the memo is somewhat effective and/or relevant.
The closing section is extremely incomplete or not included.
Two (2) or more sources other than the class materials are incorporated, are substantive, and are used effectively. Sources used are relevant and timely, contribute to the analysis, and support conclusions. References are appropriately incorporated and cited using APA style.
At least one (1) source other than the class materials is incorporated and used effectively. Source(s) are relevant and contribute to the analysis. References are appropriately incorporated and cited using APA style.
At least one (1) source other than the class materials is used and properly incorporated into the text. Reference is cited using APA style.
A source other than the class materials may be used, but is not properly incorporated in-text, and/or is not relevant or timely and/or APA style for references and citations is not followed.
No external research is incorporated or reference listed is not cited within text.
Format
Memo format is used and content is very well organized; appropriate transitions are included from one section to the next; correct sentence structure, grammar, and spelling is used; presented in a professional format; uses sophisticated writing and demonstrates understanding of course concepts and vocabulary.
Memo format is used and reflects effective organization; appropriate transitions are included from one section to the next; correct sentence structure, grammar, and spelling are used; presented in a professional format.
Memo has some organization; may have some errors in sentence structure, grammar, and spelling.
Memo format is somewhat followed; is not well organized; does not use appropriate transitions; and/or does not use correct sentence structure, grammar, and spelling.
Report is extremely poorly written, has many grammar and/or spelling errors, or does not convey the information.
Possible Points
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