Project Schedule and Cost Assignment

Table of Contents

Course Name 1

Project Schedule and Cost Assignment 1

Units 3

How you will be assessed 3

How this assessment will be marked 3

Resources 4

What you have to do 4

Scenario 4

Tasks 5

Task 1 5

Task2 5

Task 3 5

Task 4 5

Task 5 5

Using WinZip, zip your files together in a file called Project Schedule and Cost Assignment 5

What you need to submit for this assessment 5

How to submit your assessment 6

Units

This assessment counts towards completion of unit/s:

Units	Name
BSBPMG512	Manage project time
BSBPMG514	Manage project cost
BSBPMG515	Manage project human resources

How you will be assessed

Possible results for this assessment are:

S – Satisfactory

U – Unsatisfactory. You will be asked to resubmit the assessment.

F – Fail

To achieve a Pass you must successfully complete all tasks.

How this assessment will be marked

	Satisfactory	Unsatisfactory	Fail
Task 1 – WBS
Predecessors
Resources
Saved as WBS.xlsx
Task 2 – Gantt Chart
Project Commencement
Tasks populated with name, duration, start, finish, resources and costs
Saved as OpenOffice.mpp
Task 3 – Updated Gantt Chart
Project reduced by 20 days
Tasks populated with name, duration, start, finish, resources and costs
Saved as OOUpdate.mpp
Task 4 – Crash
Explained how and where project was crashed saved as Crash.docx
OpenOffice Cash Flow saved as OpenOfficeCashflow.pdf
OpenOfficeCrash cash Flow saved as OOUpdateCashflow.pdf
Task 5 – file submitted
Project Schedule and Cost Assignment.zip submitted			
Contains all files necessary			
Overall presentation			
Correct spelling and grammar			
Use of headings where appropriate			
Use of headers and footers where appropriate			
Overall Achievement	

Resources

You will need the following resources to complete this assignment:

• 4Phones Intranet
• 4Phones Open Office WBS document
• Access to Microsoft Project. Contact the IT Help Desk if you don’t have access to this program.
• If you are using an Apple compuer (MAC or IPAD) you can download a copy of Project Libre. When saving your project files you need to save them as xml files or we won’t be able to open them.
• If you would like further training in Microsoft project contact the helpdesk.
• Access to WinZip. Contact the IT Help Desk if you don’t have access to this program.

What you have to do

Scenario

You are a new employee of 4Phones IT Department. You have been approached by David Blair, IT Manager who has asked you to be Project Manager for the migration to Open Office Software.

All documentation relating to the project can be found in the 4Phones intranet.

Tasks

Task 1

In the Project Charter, you have identified the Project Team Roles & Responsibilities. David Blair needs the Work Breakdown Structure for the Open Office Project.

Using the 4Phones WBS document, insert the predecessors and resources for each activity/task. Save as WBS.xlsx

Task2

Produce a Gantt Chart in MS Project from the WBS document you produced in Task 1.

1. Commence your project from the current date.
2. Each Project Team member will be charged out at $50 per hour. The Project Manager will be charged out at $100 per hour.
3. Work hours will be Monday to Friday 9.00am – 5.00pm
4. Enter the task name, duration, start, finish and resources. MS Project should calculate the cost for each task. Make sure the costs are showing in your Gant Chart.
5. Save as OpenOffice.mpp

Task 3

David feels the project is too long. He has asked you to reduce the project duration by 20 days. Update the tasks and recalculate the costs. Revise your Gant Chart with the updated project duration, task adjustments and costs. Save your updated MS Project as OOUpdate.mpp.

Task 4

1. Write a memo to David Blair explaining how and where you crashed the project in Task 3. Explain what implications,if any, this will have, on the costs.
2. Save your answer in a MS Word file called Crash.docx.
3. Also create a cash flow report for the original project and the crashed project .
4. Save your answer as OpenOfficeCashflow.pdf and OOUpdateCashflow.pdf

Task 5

Using WinZip, zip your files together in a file called Project Schedule and Cost Assignment

.zip

What you need to submit for this assessment

For this assessment you must submit the following file:

For this assessment you must submit the following file:

• Project Schedule and Cost Assignment.zip which contains:
  • WBS.xlsx
  • OpenOffice.mpp
  • OOUpdate.mpp
  • Crash.docx
  • OpenOfficeCashflow.pdf
  • OOUpdateCashflow.pdf

You must keep your own copy of this file.

How to submit your assessment

Using the OLS:

• Go to the Assessment Information page for unit BSBPMG512
• Submit Project Schedule and Cost Assignment.zip using the Submit button for ProjectSchedule&Costs_WrittenAssignment.