PROJECT SAFE-GUARD
SECURITY PLANNING EXERCISE ON A SENSITIVE INSTALLATION
OBJECTIVES:
- To acquaint students with the security planning procedures through a Risk Management process
- To put in process acquired knowledge in physical electronics, procedural security and manpower readiness
- To familiarise with preparing a Protection Plan for presentation to Management for approval
REQUIREMENTS:
There are total of five areas for the design of the Security system in this project:
- Office Block level 1
- Office Block level 2
- Factory Block: Production 1 + Raw Material Store (task I am assigned to)
- Factory Block: Production 2 + Finished Goods Store
- External + Canteen Block
Each student in the group will select one area for the project to conduct the followings:
(Do those that are highlighted in green)
- Conduct Threat Analysis (Project report) Slide 6
- Analyse Criticality of Assets and their Vulnerabilities (Project report) Slide 7
- Assess Level of Impact (Project report) Slide 9
- Assess Overall Risk Level (Project report) Slide 6
- Estimate probability of occurrence (Project report)
- Reflection for all
- Develop Security Protection Plan based on the budget given as S$200K (Project presentation)
- Present Cost/Benefits of Recommended Measures or System (Project presentation)
EXERCISE BRIEFING
1 You are the Security Manager of Integrated Mechatronics Corporation (IMC) and you have been instructed to visit the site of Ka Yee Precision Engineering Limited (KYPEL) to discuss certain specific security problems. In preparation you have collected the following information:
1.1 General
Earlier this year, your Company, IMC took over the general light engineering company of KYPEL situated in Tampines. The surrounding companies are all industrial buildings of similar nature.
1.2 Company History (KYPEL)
1.2.1 The Company was started 15 years ago, almost one of the first in the area, as the result of expansion in the motorcar and aircraft trades. It was wholly owned by one family. They have been forced to sell because:
a. The total male lineage had died, and
b. Of the present depressed state of the industries concerned.
1.2.2 The Company made component parts for the aircraft and motorcar trades. The manufacture of these components involved the use of sheet steel, high‑grade steel, copper, brass, lead and aluminium. The factory employed some 150 people, including office staff; half the employees are male and half female. In the last 5 years, they have went through an extensive industrialisation exercise and half of the functions within the premises are automated now.
1.2.3 The value of the Company on its sale to IMC was as follows:
Land 3,856,000
Buildings 7,800,000
Machinery 2,486,000
Stock (Raw & Finished) 1,460,000
Miscellaneous 532,000
‑‑‑‑‑‑‑‑‑‑‑
4,21,1,000
Annual Turnover Last Year 16,000,000
Annual Turnover Year Before 17,100,000
1.2.4 IMC was attracted to the area by the offer of special development grants from the government, the area having already been designated as a Regional redevelopment area.
1.3 The Future
1.3.1 IMC has negotiated large contracts from various large aircraft companies but does not have the capacity in its present 4 factories throughout the country to fulfil the contracts. They have purchased KYPEL with the intend to make use of their specialised engineering skills to expand their capability.
1.3.2 With industrialisation at sight, the workforce might decrease by 20% in the next 2 years with more staff being sent for training to acquire new skill sets.
1.3.3 In addition to the Administration Office in the present IMC HQ, IMC has intended to establish a new Computer Centre to assist in co‑ordination of operations for all its sites within the country. The Computer Centre will be set up at KYPEL which, because of its central location, is to be re‑designated “HQ IMC”. It is hoped that this plan will be completed within two years.
1.4 The Problems
From management meetings you have the following particular areas of concerns.
1.4.1 KYPEL is in Tampines, and the areas around it have more residential areas developed in the last 5 years by the Housing and Development Board. The factory itself have suffered 3 break‑ins during the past 6 months with most of the instances are teenagers and drunkards trespassing for fun. There were also suspected loss of materials and finished goods by pilferage.
1.4.2 The advent of the new contracts requires strict security control over access to work areas, offices and information.
1.4.3 Although it has been decided at a board level, that the Computer Centre will be at KYPEL, the Company is undecided as to the location. It will be on choice of either a new building or redevelopment of existing space for computer use. This itself gives rise to concern regarding access control.
1.5 Finance
1.5.1 IMC is a large company that is concerned with benefits from the wealth of management expertise available, it has the capability to allow for delegation of responsibility and, if needed, the organisation of separate, autonomous profit centres.
1.5.2 Last year IMC made a profit of $52m and finance is available to establish a comprehensive asset protection and loss prevention plan. The team will need to convince the Board of the need for any measures suggested.
1.5.3 Over the last 4 years, you have been able, with reasonable support from the Board, establish a high standard of security on the other sites.
1.6 Tasks
1.6.1 You are to prepare for presentation to the Board of IMC a comprehensive survey of the premises outlining any recommendation you may wish to make including:
a. List the potential threats you will be considering bearing in mind the special contract works that the companies have newly acquired and the formation of a Computer Centre.
b. Assess the risk at KYPEL, listing them in order of priority in relation to the immediate and consequential potential losses you consider the Company likely to suffer.
c. Proposed countermeasures in the form of Physical Security, Electronic Security, Security Manpower deployment and Security Procedures.
d. The sitting of the Computer Centre
e. A costing of what you recommend
f. Any other requirements you consider necessary
1.6.2 The following information may be helpful.
a. Police – Nearest station 5 minutes by road.
b. Fire – Nearest station 7 minutes by road.
c. Ambulance – Nearest station 10 minutes by road.
2 As a result of your survey you have prepared notes for your report as follows:
2.1 General Information
2.1.1 The factory works from 0830 hours to 1800 hours, and the office staff from 0900 hours to 1800 hours. There are no night shifts at present nor does the factory operate on Saturday and Sunday. Overtime has been minimal but will increase. One plant attendant is on duty at all hours.
2.1.2 The factory is a single storey building. The office block is a 2‑storey building. All external walls are 240mm brick; all the internal walls in the factory and canteen are 120mm brick except where stated. In the offices the internal walls are double plasterboards.
2.1.3 Also, except where specifically mentioned all doors are of timber construction and are fitted a card access system. The doors are all opened from 0800 to 1830 as staff has find it a hassle to use the cards assigned to them. At night, all doors are locked and the plant attendant only has access to the factory area.
2.2 Perimeter and External Areas
2.2.1 West Perimeter
a. This is constructed of galvanised chain‑link fence from the ground to a height of 2 meters (recently constructed). Outside the fence is a wooded area.
b. Inside the perimeter at the southern end is the staff car park. The five company vehicles are parked at this car park at night close to the fence. The last driver normally reports back by 1700 hours but may occasionally be later. The ignition keys should be kept in the cabinet in the Enquiries Office when not in use.
2.2.2 North Perimeter
a. This is also constructed of galvanised chain‑link fence, but as the ground is rather uneven, the bottom of the fencing starts about 50mm above the ground rising to a height of 150mm leaving a gap beneath the fence.
b. The fence joins up to the Office Block, which forms the middle section of the North perimeter facing a public road.
c. There are a number of windows (as shown on the plans) looking onto the road, all of plain glass and the ones on the 1st storey about 1 meter above the ground. Leading onto the public road is one double door from the central passageway. This is constructed of a wooden frame which bolts top and bottom of one half door and a Yale rim‑lock (ordinary domestic) on the other half. It is locked at all times.
2.2.3 East Perimeter
The Eastern sector, of the perimeter is a 600mm high brick wall with 2 openings for vehicular and pedestrian traffic from the main road, Station Drive.
2.2.4 South Perimeter
a. This comprises a brick wall of 3m high. Next to this wall is the Canteen Block. Openings from this wall are windows from the Gents WC to the Canteen and the kitchen. At the eastern end is a bicycle rack for employee’s bicycles and the staff car park is between the Canteen block and the chain link fence.
b. Outside the perimeter wall is an area, which will be re‑developed as the residential section of Newtown where semi‑detached houses and 4‑ storey apartment will be built.
2.3 Office Block (See Drawing No. 3 and 4)
2.3.1 The double swing doors on the east side are secured on the inside by bolts top and bottom on both halves. The north door is secured by card access. There are metal grilles on the windows in all toilets. The cashier’s office opposite the main staircase on the 1st storey has a safe, made in 1920, mounted on a wooden pedestal. Inside the safe, the company keeps some of its important documents and bonds.
2.3.2 The Enquiries Office has a sliding hatch into the reception hall to which all visitors must report. There is an automatic lift from the general office to the 2nd storey. The master card of the entire office is kept by one of the clerks in an unlocked drawer of his desk in the General Office. This Master key can be used to unlock all doors in the premises. There is a fire exit on the 1st storey at the West End of the building onto the public road. There is also an iron fire escape runs down to the 1st storey in the back yard close to the trees. The Office Block has a flat roof and on it is a small brick building housing the lift machinery.
2.3.3.The offices are occupied as below:
S/N Office Number of Staff
1st storey
1. Reception Counter 1
2. Enquiries Office 1
3. General Office 18
4. Purchasing Department 12
5. Personnel Department 10
6. Works Director 1
7. Accounting Office 10
2nd Storey
8. Managing Director 1
9. Secretary to MD 1
10. Deputy Managing Director & PA 2
11. Financial Director & PA 2
12. Planning and Research Dept 8
13. Drawing Office 8
2.4 Factory Block (See Drawing No.5)
2.4.1 Production 1
a. The outside door in the east is a roller shutter secured by a 3lever open shackle padlock during the silent hours. The opening in the west wall leading to the Raw Materials Store is closed by sliding wooden doors, which are opened only to allow goods to be transported from the stores. The roller shutter in the north wall leads to Production 2. The Maintenance Shop contain small fitting tools and equipment used in machine and general maintenance. Electrical fitting and maintenance are carried out on open benches and soldering irons are kept in the benches and in cupboards beneath the benches. None are locked. All the machine tools and items such as hand tools are stored in the Tools Store and are issued only on authorisation of a tool requisition signed by a foreman.
b. As parts are completed, they are transported and stored in the Finished Goods Store to await despatch.
c. During the days the door in the east wall is often left open for ventilation. A small overhead gantry crane is in operation during the day used for transporting raw materials from the Raw Materials Store to the production area.
d. The roof of the Factory Block is constructed of metal steel bars with glass windows (non‑opening) and asbestos flat sheeting affixed to 3/4″ boarding and mineral felt.
2.4.2 Production 2
a. Like Production 1 the outside door in the east wall is a roller shutter secured by a 3‑lever open shackle padlock. Also the opening in the west wall into the Finished Goods Store is closed by a sliding door, and the opening in the south wall leads to Production 1. Also on the south wall are the Battery Charging Room, the Time Office and the clocking‑in point for all the factory personnel.
b. Because it is almost in constant use this shop is only swept once a week on Friday and many of the hand tools in use are left on benches when work has finished.
c. The Battery Charging Room is provided to charge the power sources of 4 forklifts that are used throughout the premises. This charging takes place overnight and over the weekend. A Research Laboratory is also in constant use even to the extent of experiments running overnight and during the weekend. As parts are completed, they are taken to the Finished Goods Store to await despatch.
2.4.3 Raw Materials Store
As raw materials are delivered they are stored in this store. In addition to the doors leading into Production 1 there is a roller shutter leading onto the Loading Bay. The roller shutter is secured by an open shackle with 3‑lever padlock. At the south wall of this store is a Gents WC which is used not only by the storeroom staff but factory staff and visiting drivers. A door leads from this store into the Finished Goods Store.
2.4.4 Finished Goods Store
Upon completion of components, they are brought here for storage awaiting despatch. The door between the stores is never locked, and like the Raw Materials Store, there is a roller shutter. In this store, there is a Locker Room for the factory staff.
2.5 Canteen Block (See Drawing No.6)
2.5.1 The kitchen has electrical cooking facilities. The door to the outside is fitted with a 4‑lever mortise lock. Between the kitchen and the canteen there is a long sliding shutter which is locked when the counter is not being used.
2.5.2 The Catering Manager’s office has a small safe in which are kept catering records and a small amount of cash never more than $50. The catering, which providing tea and coffee in the morning, lunch in 2 sittings between 1200 and 1400 hours and tea/coffee in the afternoon, is contracted out to Good Catering Services Ltd.
2.5.3 Both sets of double doors in the canteen are secured by bolts on the inside and the door into the kitchen is not locked. All the electricity in this block is controlled by its own switch located in the kitchen. Both the toilets in this block have metal grille on the windows.
2.5.4 The Despatch Clerks’ Office is also located in this block which is occupied by 3 clerks. Drivers of goods vehicles either delivering or collecting goods, report to the Despatch Clerk’s door which should always be locked, receive their instructions, then proceed to the back of the Factory Block’s Loading Unloading Bay. Also in this office is the machinery for operating and recording weights measured by the Weighbridge located just outside of the office.
2.6 Windows
All windows are of plain glass except of the WC, which are reinforced by metal grilles. All windows are openable and top hinged construction.
2.7 External Area
Between the eastern perimeter and the Factory Block is a grassed area with flowerbeds and a narrow road, which joins both entrances. The visitors’ car park is situated at the western end of this area. All main services, electricity, water, gas, sewage and drainage, are underground and is joined to the main services, which in turn, run underneath the pavement on Station Drive. There is no external lighting.
PROJECT SAFE‑GUARD
DRAWINGS:
No. 1 Location Plan
No. 2 Site Plan
-Front View
-Back View
No. 3 Office Block (1st Storey)
-Level 1 Lift Area
-Level 1 North Entrance
No. 4 Office Block (2nd Storey)
-Level 2 Emergency Fire Escape
-Fire Escape Stairs
No. 5 Factory Block
-Roller shutter to Production 2
-Loading and Unloading Bay
Entrance
No. 6 Canteen Block
-Entrance to Despatch’s Room
-Entrances to Kitchen
Location Plan
Site Plan
FRONT VIEW
BACK VIEW
Data Center
OFFICE LEVEL 1 LIFT AREA
OFFICE LEVEL 1 NORTH ENTRANCE
Office Block
(2nd Storey)
LEVEL 2 EMERGENCY FIRE ESCAPE
FIRE ESCAPE STAIRS
Factory Block
ROLLER SHUTTER TO PRODUCTION 2
LOADING AND UNLOADING BAY ENTRANCE
Canteen Block
ENTRANCE TO DESPATCH’S ROOM
ENTRANCES TO KITCHEN
RISK ANALYSIS MATRIX
| Potential Undesirable Events | Threat Rating | Vulnerable Rating | Impact Rating | Overall Risk Rating | Probability Analysis | Risk Acceptable? |
Reduction of Risk
| Undesirable Events | Existing Risk Level | Related Vulnerabilities | Countermeasures Options | New Vulnerabilities | New Risk Level |